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Last Updated: March 5, To create this article, 22 people, some anonymous, worked to edit and improve it over time. This article has been viewed , times. Learn more Microsoft Access is a database creation program that allows for anyone to easily maintain and edit a database.
It is suitable for anything from small projects to large businesses, and is a very visual program. Create a table. Import data from other sources. Add additional tables. Set up table relationships. Use the Query Wizard to make a basic Select query.
Use Query Design for other queries. Create a forms for tables. Did this summary help you? Yes No. Log in Social login does not work in incognito and private browsers.
A blank database is a standard Access database, and is good for local use. Creating a blank database will create one table as well. Templates are pre-built databases designed for a wide range of uses. Name your database. Type the file name of your database in the “File Name” box. Choose “Create” to generate the new database file. Part 2 of Determine the best structure for your data. There are several ways that you can format and interact with your data in Access: Tables — This is the main way that data is stored in your database.
Tables can be compared to spreadsheets in Excel: the data is organized in rows and columns. Because of this, importing data from Excel and other spreadsheet programs is a relatively straightforward process. Forms — Forms are the way that data is added to your database. While you can enter the data into the database directly into the tables, using forms allows for quicker and more visual data entry. Reports — These summarize and display the data in your database.
Reports are for analyzing data and returning answers to specific questions, such as how much profit was made, or where customers are located. These are usually designed to be printed out. Queries — This is how you retrieve and filter your data. You can use queries to display specific entries from multiple tables. You can also use queries to create and update data.
Create your first table. If you are starting a blank database, you will automatically begin with a blank table. You can begin entering your data into this table, either by hand or by copying and pasting from another source. Each piece of data should be give its own column field , while each record should be a separate row.
For example, each row would be a customer while each field would be a different piece of information about that customer first name, last name, email address, phone number, etc. You can rename the column labels to make it easy to tell what field is what. Double click the column heading to change the name.
Import data from another source. If you want to import from a supported file or location, you can set Access to grab the information and add it to your database. This is useful for grabbing data off of a web server or some other shared resource. Click the External Data tab. Select the file type that you are importing. You can click the More button to see more option. Navigate to the location of the data. If it is on a server, you will need to provide the server address.
In the next window, choose “Specify how and where you want to store the data in the current database. Add another table. You will want to keep your different records in different databases. This will help keep your databases running smoothly. For example, you may have a table of customer information and another table for order information.
You will then be able to link the customer information into the order information table. In the Create section of the Home tab, click the table button. A new table will appear in your database.
You can enter information in the same way you did for the first table. Part 3 of Understand how keys work. Each table will have one primary key that is unique for each entry. By default, Access creates an ID column that increases in number for each entry. This is set as the primary key. Tables can also have foreign keys. These are fields that are linked with another table in the database. The linked fields would contain the same data.
For example, in your Orders table, you may have a Customer ID field to track which customer ordered which product. You can create a relationship for that field with the ID field in your Customer table.
Using relationships helps keep your data consistent, efficient, and readable. Click the Database Tools tab. Click the Relationships button in the Relationships section. This will open a new window with an overview of all of the tables in the database. You will need to have created the field for the foreign key before you create the relationship. For example, if you want to use the Customer ID on the Orders table, create a field in the Orders table called Customer and leave it blank.
Make sure it is the same format as the field you are linking numbers in this case. Drag the field you want to use as a foreign key. Drop it to the field that you created for the foreign key. Click Create in the window that appears to set the relationship for the fields. A line will appear between the two tables, connecting the fields.
This means that if data is changed in one field, the other field is automatically updated. This will help keep your data accurate. Part 4 of
Check or add an object library reference (VBA) | Microsoft Learn
DoCmd (intExpression) Required. An expression that returns an Application object. Required Integer. The command to perform. Constants for Visio command IDs are declared by the Visio type library in VisUICmds and are prefixed with visCmd. The DoCmd method works best with commands . Jul 05, · Trusted Windows (PC) download Microsoft Office Access Virus-free and % clean download. Get Microsoft Office Access alternative downloads. Microsoft Visio includes built-in functions that perform actions rather than produce a value, making them especially useful in event formulas. The following table shows a partial list of functions; for a complete list as well as details about function syntax, see the Microsoft Visio Developer Reference(on the Help menu, click Developer Reference).